Hello NeighbourBy implementing an application process for tenant events, the V&A Waterfront aims to benefit its tenants by ensuring fairness and transparency of the process, fostering tenant engagement, optimizing event planning in the neighbourhood, promoting collaboration between the V&A and tenants, amplifying marketing efforts, and gathering valuable feedback for continuous improvement.A completed application does not denote an approval. Approval is based on meeting minimum criteria aligned to the below form, and the application is required at least 4 weeks before the event. Short lead-times will be entertained on a case-by-case basis.Please note that this events application form is applicable to tenants within the Vic Wharf vicinity and covers the following event categories: product or new range launches, new store openings, store revamps opening/unveiling, and general brand activations. "*" indicates required fields Event Details1. Please select your retail marketing manager*--Mandla MkhwebaneThobeka NdlelaAyanda VumazonkeStar Senamile ShongweUnknown2. Name of Store* 3. Name of Contact Person* 4. Contact Details of Contact Person*5. Event Name* 6. Event Date* MM slash DD slash YYYY 7. Event Time* Hours : Minutes 8. Event Duration* 9. Type of Event*New Store OpeningProduct PromoProduct/Line/Range LaunchStore ReopeningBrand ActivationOtherPlease specify* 10. Expected Number of Attendees*11. Is this a private (per invite) or open to public event* Private Public 12. Will any prominent or notable guests be attending the event, such as public figures, politicians, celebrities, or individuals who may attract attention or require additional security measures? If yes, please provide details* Yes No Details* Event Concept & Theme13. Please provide a summary of the event concept or plan.*14. Please attach the official event concept proposal, including the mood board and a clear visual/layout detail Drop files here or Select files Max. file size: 128 MB. 15. If the event is spilling over outside your shop area, please indicate by how much, in meters.*16. Setup Date MM slash DD slash YYYY 17. Setup Time Hours : Minutes 18. Breakdown Date MM slash DD slash YYYY 19. Breakdown Time Hours : Minutes Considerations: Depending on location of your shop, the Marketing Manager/Property Manager will advise on nearest delivery lift/entrance. Please note deliveries are not permitted after 9am as per standard shopping centre rules. Please submit program for the day, if not finalized yet by application stage, please share flavour or highlights. A site recce may be arranged by the responsible Marketing Manager and/or Property Manager on request or/and as part of the event planning process, where necessary and possible. Please consider site lines when designing your concept as structures that are above 1.8m and obstruct neighbouring tenant signages wlil not be permitted. Due to the V&A Waterfronts commitment to the environment:Flyer distribution is not permitted outside of your shop area. A visitor may take a flyer when they visit your store or event.Structures that make use of balloons are not permitted as décor or giveaways.Please note confetti and single use plastics are not allowed.Pull up banners are not allowed inside the shopping centre including inside the shop.Please note that touting is also not allowed.Event Requirements20. Security* Yes No **It is mandatory to deploy security for events with more than 50 guests at a rate of one security officer per 50 guests. Only V&A Waterfront approved security will be permitted to operate within the V&A Waterfront. Upon application and approval of event, an invoice will be sent.21. Cleaning* Yes No **Only V&A Waterfront approved cleaning suppliers will be permitted to operate within the V&A Waterfront. Upon application and approval of event, an invoice will be sent.22. Amplified Music/PA System* Yes No **Please note that minimum noise levels will apply, especially during trading hours of 9am and 9pm or 9am to 10pm during festive season.23. Parking* Yes No Number of validated tickets required*24. Catering* Yes No **If you are catering for your guests, please indicate menu and how food will be served. Please indicate if you require additional prep area:If yes***Please note that the V&A has an array of eateries and coffee shops and should you so indicate and wish, we will be happy to facilitate introductions or offer advice. 25. Alcohol Consumption* Yes No **If yes, please note that alcohol consumption will only be permitted in your store area or demarcated area. Any alcohol consumption outside of demarcated area will be subject to a liquor permit.26. Do you require any V&A representation at the event?* Yes No If yes, please indicate what type of support or representation you require:*--Social MediaMarketing RepProperty Rep**Please note that V&A attendance is subject to availability.27. Film Permit* Yes No **If you are filming from outside your shop, please note you will need a film permit. If film permit is required, please fill in the following form: https://www.waterfront.co.za/business/permits/enquiry-movies/ Please note the use of drones is not permitted over the V&A precinct.Terms and Conditions By submitting this application, you acknowledge and agree to the following terms and conditions: The event proposal is subject to approval by the shopping centre management team. The shopping centre reserves the right to modify or decline any aspect of the proposed event. The tenant is responsible for obtaining any necessary permits or licenses required for the event, where applicable. The tenant will be responsible for any damages caused to the shopping centre property during the event. The tenant agrees to adhere to all shopping centre rules and regulations during the event. Please complete this form and submit it to your responsible Marketing Manager. We will review your application and notify you of the decision as soon as possible.For any questions or clarifications, please contact your responsible Marketing Manager or Property Manager or send an email to retailmarketing@waterfront.co.za. Thank you for your interest in organizing an event at the V&A Waterfront. We look forward to reviewing your proposal!
